FleetViewCompliance for small fleets

4Four steps, one place for every date

Add the fleet. See what is due.

Then collect the document and mark it done. Same obligations you already have — you just find out before the roadside instead of after.

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  1. 1Add your fleetDrivers, trucks, dates — or we load it for you.
  2. 2See what is dueWorst first. Only rules that apply to your weight and roster.
  3. 3Collect the proofSecure update link to the driver, or upload it yourself.
  4. 4Review and closeAccept what they sent, mark done, share proof when a broker asks.

Spreadsheet vs FleetView

Not a longer list of features — the same three jobs, done somewhere they cannot be forgotten.

WithoutSticky notes and the group chatA date lives in somebody’s memory, or in a text from March.

WithOne list, worst firstEvery obligation on one screen, late at the top, every morning.

WithoutThe card is in the truckThe new medical certificate is in the cab and you cannot see it.

WithThe driver photographs it from the roadA link to their phone — no app, no login — and you review before anything saves.

WithoutYou find out at the scale houseThe first sign a date passed is a driver parked at the roadside.

WithYou hear 60 days earlyAn alert at each reminder point, and again on the day it is due.

In detail

Secure update links

Create a link on a deadline or profile. Text it from your phone (message ready to send) or copy the link. Driver opens it on their phone — no app, no login. You accept or dismiss before anything hits the record.

1

You create the link

Medical card, CDL, or other driver item — use the phone on file.

2

They send dates and photos

One secure page. No app, no login, no email account for them.

3

You review, then mark done

Nothing overwrites the record until you accept.

My reminders

Custom alerts for the owner

Federal rules are tracked automatically. My reminders are alerts you create — fire extinguisher, lot lease, insurance review — not regulations. They surface on Deadlines in the lead window you set.

Attach

Who it is about

Company, one driver or truck, or all drivers / all trucks.

Repeat

Your lead window

Monthly to multi-year. Warn N days ahead.

Text

One or the roster

Text each driver from your phone — message ready, work down the list.

Which rules apply depends on GVWR

Door-jamb sticker weight — not how the truck looks. Federal CMV rules start at 10,001 lb.

Under 10,001 lb GVWRLight vehicles

2 tracked obligations in this band

Generally not a commercial motor vehicle. Nothing in the FMCSRs applies — only your DMV registration, and the biennial MCS-150 if you hold a USDOT number at all. This product is probably not for you.

10,001 – 14,000 lb GVWRLight-medium trucks

8 tracked obligations in this band

Fully regulated by FMCSA, with no CDL required. This is the band operators most often do not realise they are in.

14,001 – 26,000 lb GVWRMedium trucks

10 tracked obligations in this band

Everything above, plus CARB Clean Truck Check if the vehicle is not petrol-powered. Still no CDL.

26,001 lb GVWR and aboveHeavy trucks

14 tracked obligations in this band

Everything above, plus a CDL, plus the drug and alcohol programme that comes with it — and IFTA.

Common gotchas
  • A trailer can push you over the line — The test is the gross COMBINATION weight rating. A 7,000 lb van towing a 9,000 lb trailer is a 16,000 lb combination — a regulated commercial vehicle, even though neither part is one alone.
  • Petrol is exempt from Clean Truck Check — The programme covers non-gasoline vehicles over 14,000 lb. Two identical box trucks, one diesel and one petrol, have different CARB obligations.
  • California-only operations follow state rules — The bands above are the federal framework for interstate commerce. A carrier operating solely within California is under CHP’s BIT inspection programme and the state Motor Carrier Permit, which broadly mirror these thresholds but are not identical.

Try it with your fleet

How many obligations does your fleet generate?

Rough yearly count from drivers, trucks, and weight class — not a quote.

Everything above, plus CARB Clean Truck Check if the vehicle is not petrol-powered. Still no CDL.

34dated obligations a yearabout 3 a month

Estimated from your drivers, trucks, and weight class

  • 12Preventive maintenance serviceEvery 90 days, set by your company · At a 90-day interval; your own policy may differ · 49 CFR 396.3
  • 6Clean Truck Check emissions testTwice a year for most trucks · Becomes quarterly for OBD trucks from October 2027 · 13 CCR § 2196
  • 3Annual driving record reviewEvery 12 months · 49 CFR 391.25
  • 3Annual DOT inspectionEvery 12 months · 49 CFR 396.17
  • 3Vehicle registrationEvery year · CVC § 4000
  • 3Clean Truck Check compliance feeEvery year, per vehicle · 13 CCR § 2196.1(f)
  • 1.5DOT medical certificateUp to 24 months, or shorter if the examiner sets one · More often if the examiner issues a short card · 49 CFR 391.45
  • 1Unified Carrier RegistrationEvery year, by 31 December · 49 USC 14504a
  • 1Liability insuranceWhenever your policy term ends · Whenever your policy term ends — 49 CFR 387.7 requires cover to be continuous · 49 CFR 387.7
  • 0.5MCS-150 biennial updateEvery 2 years, in a month set by your USDOT number · Every 2 years, in a month set by your USDOT number · 49 CFR 390.19T

Plan: Small fleet · $19/mo ($5.99/truck)

Print this as a checklist

Estimates only. Real dates depend on your drivers, trucks, and filing history.

Start with your own numbers

One USDOT — free, no account.

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