For small US fleets
See what expires next, before it costs you money.
A fleet with 12 trucks has more than 100 deadlines every year. Miss one and you can get a fine over $10,000, a hold on your registration, or a truck stopped at the scale. Type your DOT number and see your dates in about 10 seconds.
One date is easy to miss.
The owner
You find out a driver medical card expired after he is loaded and 80 miles out. Now you choose between a late load and a driver who is not legal.
The office
Your dates live in a spreadsheet, a wall calendar and one person's memory. That works until that person takes a week off.
The audit
An officer asks for a driver qualification file. If you cannot show the paper, it does not count as done.
What a fine costs
A Part 382 violation costs the employer up to $19,246 and the driver $4,812. A Clearinghouse violation is $7,155. A recordkeeping violation is $1,584 a day, up to $15,846.
These amounts come from 49 CFR 386 Appendix B and took effect on 30 December 2024. We name the rule so you can check it yourself.
Three steps. One evening.
Type your DOT number
We get your carrier record, your trucks, your drivers and your authority status from the federal database. You do not upload anything.
We show you what expires next
One list, with the soonest date first. Federal deadlines, California deadlines, and the dates that are only on paper in your office. You type in only what the government does not already know.
We email you before the date
You pick how many days ahead, and who gets the email. Text messages are not on yet. They are coming later.
Where it works.
Here is exactly what we cover and what we do not cover.
Every US state
36 federal rules
The FMCSA, IRS and PHMSA rules. This is most of what any carrier owes: driver qualification, Clearinghouse queries, hours records, the annual inspection, MCS-150, UCR and Form 2290. They are the same in every state, so you get all of them wherever you run.
California
16 state rules on top
Clean Truck Check, the CHP terminal inspection program, the Motor Carrier Permit, CVRA weight decals, and the fuel-tax and apportioned-plate filings that go through Sacramento. Most national software leaves these out. That is why we started here.
Not yet
The rules of other states
Today California is the only state we have added. If your state has extra rules of its own, we do not track them yet. We tell you now, not after you pay. More states are coming. For us a rule is data, not code, so adding a state means adding rules, not rebuilding the software.
What you get
All features →All your deadlines in one list
Medical cards, CDLs, annual MVR reviews, Clearinghouse queries, the annual DOT inspection, MCS-150, UCR and Form 2290. These are federal rules, so they are the same in every state. California rules go on top. The soonest date is first.
Loads and trips
Book a load, give it a driver and a truck, and track the stops. Loads with many stops are normal here. You do not pay extra for them.
Dispatch checks the rules
If a driver medical card expired last week, you cannot give him a load. The app stops you right there on the dispatch screen, not in a report you read next month.
Email alerts you control
For each kind of deadline, pick how many days ahead you want to know and who gets the email. One email a day, not fourteen. Quiet hours, so nothing arrives at 2am about a renewal due next month.
Proof you can hand over
A dated packet for a broker, an insurance company, or an officer at the scale. It says what we saw and when. It links to the federal record, so the person reading it can check us.
Straight answers
- I do not run in California. Is this for me?
- Yes, for most of it. 36 of the 52 rules we track are federal: medical cards, CDLs, the annual MVR review and its signed note, Clearinghouse queries, the annual DOT inspection, MCS-150, UCR and Form 2290. Those are the same in every state. The other 16 rules are California rules, and California is the only state we have added so far. If your state has its own extra rules, we do not track them yet. We will not pretend that we do. Other states are next.
- I run in California. What does that add?
- Clean Truck Check testing and its yearly fee, the CHP terminal inspection program, your Motor Carrier Permit on its own schedule, and CVRA weight decals. These four can put a hold on your registration. Most national software leaves all four out. That is why we did California first.
- Do I have to enter all my drivers and trucks?
- No. With your DOT number we read your truck and driver counts, your address, your authority and your last MCS-150 filing from public federal data. You check it and fill in what is missing. That is mostly the dates that are only on paper in your office, like medical card expiry dates.
- Do you file my paperwork for me?
- No. We track your deadlines and keep your records. We tell you what is due, which form it is, and where it goes. You file it, or the service you already use files it. We are not a law firm.
- Can you check the Drug and Alcohol Clearinghouse for me?
- No. Be careful with anyone who says they can do it by logging in as you. Clearinghouse rules do not allow sharing your login, and they do not allow blanket consent. We track when each query is due and we keep your proof that you ran it.
- What if I already use an ELD?
- Keep it. We are not an ELD and we will not become one. We do not read hours from your ELD yet, so dispatch does not check hours of service. It checks the dates: the medical card, the CDL and the rest.
See your own deadlines first.
Type your DOT number. If it is not useful, close the page. You gave us nothing.