Your deadlines and your loads, in one place.
A deadline list only helps you if you open it. So we put it in the same app you use to run your loads, and you see both every day.
Deadlines
One list, soonest first
Every date your fleet has to meet, in one list, with the soonest date first. 36 federal rules that apply wherever you run, and 16 California rules on top.
Drivers, federal
Medical certificates, including the shorter 3-month and 1-year cards. CDL expiry. The annual MVR check and the signed review note that goes with it. Clearinghouse queries. And the 30-day limit to get the previous-employer checks on a new driver. These are all federal rules, so they are the same in every state.
Trucks
The annual DOT inspection and the report you have to keep. Those are federal. In California you also get CVRA weight decals, Clean Truck Check testing windows and the fee that goes with them, and your CHP terminal inspection dates.
The carrier
MCS-150 update every two years, UCR, Form 2290, operating authority and insurance on file. Those are federal. Then the Motor Carrier Permit, the quarterly fuel-tax return and the apportioned-plate renewal, the way California runs them. Those dates are for carriers based in California, not for other states.
Alerts
Told early, not told all day
Too many alerts are as bad as none. If we write to you all day, you stop reading us. Today we send email. Text messages are not on yet, and we will not sell you something we cannot send.
One email a day, not fourteen
Your deadlines come in one email each morning. You do not get a separate email for every item.
Your days, your people
For each kind of deadline, pick how many days ahead you want to know and who gets the email. Medical cards can go to the office. Authority problems can go to you.
Quiet hours
Nothing arrives at 2am about a renewal due next month. Urgent items can still come through, and you can see exactly which ones are allowed to.
Snooze
If you already handled an overdue item, snooze it and it stops asking. We record that you snoozed it and when.
Loads
Booked, dispatched, delivered, paid
Real loads have several stops. The broker load number is not the same as yours. The detention terms are buried in the rate confirmation. We keep all three as fields you can read and search, not as a PDF you have to open again.
Many stops, as standard
Pickups, deliveries, drops and hooks in order. Each stop has its own appointment window and its own reference numbers. You also mark if it is a set appointment or first come, first served, because those two go wrong in different ways.
Detention terms as fields
Free hours, hourly rate, and whether the broker needs to approve it first. That last one is where small carriers lose money.
Delivered is not the same as paid
The delivery status and the billing status are separate. A load can be delivered and still sitting on an invoice you have not sent, and both screens show it correctly.
Search by the broker number
The number on the paper in front of you is usually the broker number, not yours. You can search by it.
Dispatch
Dispatch checks the rules for you
Other software at this price does not do this.
It blocks the assignment, it does not write a report
If a driver medical card expired last week, you cannot give him a load. You find out while you are making the decision, not in a summary you read next month.
Driver, tractor and trailer are separate
Trailers get dropped and swapped, and power-only loads use no trailer of yours at all.
The server refuses it too
The button goes grey, and if the form is forced through anyway, the server says no. Nobody can override this one.
Proof
Something you can hand over
A broker, an insurance company or an officer at a scale asks what you have. You print one dated packet that says what we saw and when.
In the order they read it
Driver qualification files in the order 49 CFR 391.51 lists them. Each item is marked present, missing or expired, and the missing ones are listed on the first page.
It links to the federal record
So the person reading it can check us instead of taking our word.
What we do not do
The first one is the edge of what we cover. The rest are things other companies will try to sell you.
State rules outside California
The 36 federal rules apply in every state, and they are most of the list. But California is the only state we have added so far. If your state has its own inspection, permit or filing, it is not in here yet, and we will not suggest that it is. Other states are next. For us a rule is data: the rule number, the schedule, and what proves you did it. So adding a state means adding rules, not building a new product.
We do not read dates from photos
A date read wrong and shown as correct is worse than no feature at all. We will add this when checking it is fast.
We cannot run your Clearinghouse queries
The rules do not allow a service to use your login, and blanket consent is not allowed either. We track when your queries are due and we keep the proof that you ran them.
We do not file anything for you
We track your dates and we remind you. We are not a law firm and we will not act like one.
We are not an ELD, and we do not read one yet
You already have one. Keep it. Dispatch here checks dates, not hours of service.